🏫
Obvious University
Website
  • 👋Welcome to Obvious University!
  • Strategy
    • Sprints
      • 1️⃣Map
      • 2️⃣Sketch
      • 3️⃣Decide
      • 4️⃣Prototype
      • 5️⃣Test
    • Benchmarking
    • Research
      • 1️⃣Research guide
      • 2️⃣How to recruit users
      • 3️⃣How to conduct an interview well
      • 4️⃣How to take notes
      • 5️⃣How to prep for remote research
      • 6️⃣How to throw a watch party
      • 7️⃣How to create artefacts
  • Working with Features
    • Building with AI
      • 1️⃣Understand the tech
      • 2️⃣Map your product
      • 3️⃣Build a proof of concept
      • 4️⃣LLM Inputs
      • 5️⃣LLM Responses
    • Building Help and Support
      • 1️⃣How to scope a support experience
      • 2️⃣How to design discovery for support
      • 3️⃣How to design a support centre
      • 4️⃣How to write good support articles
  • Product Design
    • Microcopy
      • 1️⃣How to write well
      • 2️⃣How to write phrases
      • 3️⃣How to write messages
      • 4️⃣How to create a voice
    • Typography
      • 1️⃣How to compose type
      • 2️⃣How to create a type scale
      • 3️⃣How to pick typefaces
      • 4️⃣How to pair typefaces
    • Design System
      • 1️⃣Introduction to design systems
      • 2️⃣How to audit a design system
      • 3️⃣How to run a design system pilot
      • 4️⃣How to set up a design foundation
      • 5️⃣How to build components
      • 6️⃣How to document a design system
      • 7️⃣How to enable adoption and govern a design system
    • Mobile Engineering
      • 1️⃣Trunk based development
      • 2️⃣Agile development terminology
      • 3️⃣Git commit messages
      • 4️⃣Code review and pull requests
      • 5️⃣Readings
  • Delivery
    • Project Management
    • Collaboration
  • Hiring and Growth
    • Growth
      • 1️⃣Design growth framework
      • 2️⃣How to give ongoing feedback
      • 3️⃣How to check-in every quarter
      • 4️⃣How to address underperformance
      • 5️⃣FAQs
    • Hiring and careers
      • 1️⃣The Hiring Process
      • 2️⃣Diverse and Inclusive Hiring
  • PEOPLE EXPERIENCE
    • Benefits and Perks
      • 1️⃣Paid time off
      • 2️⃣Insurance and healthcare
      • 3️⃣Continuing education
      • 4️⃣Speaking at conferences
    • Starting at Obvious
      • 1️⃣Introducing Obvious
      • 2️⃣Set up your workspace
      • 3️⃣Onboarding
      • 4️⃣Finances
      • 5️⃣Code of Conduct
    • Employment policies
      • 1️⃣Equal opportunity employment
      • 2️⃣At-will employment
      • 3️⃣Employee records and privacy
      • 4️⃣Prevention of sexual harassment
      • 5️⃣Drugs and alcohol
      • 6️⃣Fraternisation
      • 7️⃣Non-compete and non-solicitation
      • 8️⃣Non-disclosure
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On this page
  • 👋 Introduction
  • 1️⃣ Obvious’ communication tools
  • Privacy
  • Use of company tools for personal messages
  • All conduct rules apply online
  • Professional tone and content
  • Email security
  • 2️⃣ Personnel Records
  • Access to files
  • Changes to personal details
  1. PEOPLE EXPERIENCE
  2. Employment policies

Employee records and privacy

👋 Introduction

Obvious uses many communication and collaboration tools, and maintains personnel records for all team members. This policy outlines how employees should use these tools and how we approach employee privacy.

1️⃣ Obvious’ communication tools

Employees at Obvious use many communication and collaborations tools like email, Slack, Google apps, Figma. These are company resources and therefore are not expected to be private. Following are guidelines on how to use them.

Privacy

  • Email or Slack messages messages, including attachments, sent and received from a Obvious email address are the property of Obvious. The Obvious email and Slack workspace is not being actively monitored by anyone, but because it is a company resource that is managed according to company policy, you should not expect privacy.

  • We reserve the right to access, monitor, read, and/or copy messages at any time, for any reason. This could be to protect employee safety and well being, as well as to protect company interests.

Use of company tools for personal messages

  • The communication tools are intended for official Company business.

  • If you send personal messages through the Company’s communication tools, exercise discretion as to the number and type of messages you send.

  • You must ensure that your personal use of the communication tools does not interfere in any way with your job duties or performance.

All conduct rules apply online

  • All of our policies and rules of conduct apply to employee use of the communication tools. This means, for example, that you may not use them to send harassing or discriminatory messages, including messages with explicit sexual content or pornographic images; to send threatening messages; or to reveal company confidential information.

Professional tone and content

  • When you send any message using an Obvious email address or Obvious social account, you are representing Obvious. Make sure that your messages are professional and appropriate, in tone and content.

  • You should not send any email/message/update/etc. that you wouldn’t want our team, your family, or our competitors to read.

  • Remember, although email or social media or Slack DMs may seem like a private conversation, they can be printed, saved, and forwarded to unintended recipients.

Email security

  • To avoid email viruses, phishing for account information, and other threats, employees should not open email attachments from people and businesses they don’t recognise, particularly if the email appears to have been forwarded multiple times or has a nonexistent or peculiar subject heading.

  • Even if you know the sender, do not open an email attachment that has a strange name or is not referenced in the body of the email; it may have been transmitted automatically, without the sender’s knowledge.

  • Employees should not share their email passwords with anyone, including coworkers or family members. Revealing passwords to the Company’s email system could allow an outsider to attack the Obvious network.

If you believe your computer has been infected by a virus, worm, or other security threat to Obvious’s system, you must inform the Chief Security Officer (currently Subhankar) immediately.

2️⃣ Personnel Records

Obvious maintains a personnel file for each employee. The personnel file includes information such as an employee’s job application, resume, record of training, documentation of performance appraisal, salary/fee increases, and other employment/contract records. Records and information regarding each employee is maintained to support benefit programs and employment actions.

Access to files

  • Personnel files are the property of Obvious and access to the information they contain is restricted. Generally, only the HR team and the Directors will have access to these files.

Changes to personal details

  • Employees are asked to notify an Administrator of any changes in:

    • Name

    • Bank Account details

    • Address and/or telephone number

    • Number of dependents

    • Emergency contact person

    • Qualifications

    • Change in Resident Status

PreviousAt-will employmentNextPrevention of sexual harassment

Last updated 1 year ago

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